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Crew live run of show, QR sharing, paste-in timelines, and Terms

A big week for the live run sheet. Crew can now open their day from a single shareable link, you can paste an entire run of show straight from a spreadsheet, and we’ve tightened the on-the-night experience on phones. Plus a Terms of Use accept step at sign-up so the legal paperwork is recorded once and out of the way.

Every event now gets a tokenised live link per crew member. Generate it from the planner, send the URL however you like (email, WhatsApp, SMS, in person), and that crew member can open the run of show on their phone with no login, no password, and no 1pm account.

The link is filtered to just the items that crew member is assigned to, and it auto-refreshes as you edit the timeline. If you bump the ceremony forward fifteen minutes from the planner, every open phone reflects it in seconds. If a crew member tilts the screen and looks again ten minutes later, they see the current state, not what was true when they first opened the page.

You can also revoke a single crew member’s link without affecting anyone else’s. New token, fresh URL, the old one stops working.

QR share card

For the day of the event, every link now has a printable QR card. Open the share panel, tap the QR icon, and you get a clean card with the crew member’s name and a scannable code at a size that prints well on A6 or shows clearly on a screen at a check-in desk.

Stick one on the back-of-house clipboard, hand them out at the production briefing, or display the QR on a tablet at the loading dock. Anyone can point a phone camera at it and land directly on their own filtered run sheet.

Paste a run of show in from a spreadsheet

The Paste in tool now accepts whole tables. Copy a block of rows from Google Sheets, Excel, or Numbers; paste into the planner; review the column mapping; and 1pm creates the timeline items for you in one go.

This is the fastest path from “spreadsheet I’ve been using for years” to “live, sharable run sheet”. The importer is lenient about extra columns and blank rows. Time fields parse from most common formats (14:30, 2:30 PM, 1430). If a row looks wrong, you can fix it in the preview before the import lands.

A run sheet that reads in a dark venue

The crew-facing live view now uses a high-contrast palette: near-black text on a near-white background, with stronger weights on the time and item name. The shift makes it easier to read at arm’s length on a phone in a dark ballroom, in direct stage light, or when the venue Wi-Fi is mediocre and the page sits on screen for a while between auto-refreshes.

We also added a small legend at the top of the live view so a crew member opening their link for the first time can see at a glance what the colours mean, what the strike-through means, and where to look for items that are imminent.

Mobile polish across the live view

Tap targets are larger. Wrapping behaviour on long item names is gentler. The countdown to the next imminent item sits where your thumb naturally rests. Action buttons no longer collide with the bottom system bar on iOS. The page handles intermittent connectivity gracefully: the cached timeline stays usable when Wi-Fi drops, and updates resume when it comes back.

Terms of Use at sign-up

When you create a new 1pm account, the sign-up screen now embeds the full Terms of Use in a scrollable panel and asks you to tick a box confirming you’ve read and agreed. The version of the Terms, the UTC timestamp, the IP address, and the user agent are all recorded against your account so we have a clear audit trail for compliance.

For existing accounts, nothing changes. The Terms are also available any time from the footer of every page.