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Printable run of show, event templates, close-out with crew feedback, and a responsible filter

A run-of-show day-of bundle. Print a hard copy for the back-of-house folder, save a polished event as a template you reuse forever, give crew a clean close-out screen at end of shift, and filter the planner timeline down to one crew member at a time.

Every event now has a Print button in the planner header. It opens a clean, document-shaped version of the run of show: your logo and the event metadata at the top, a crew contact sheet, then the timeline laid out for reading on paper. Black and white, no UI chrome, sized for A4 or Letter.

Use your browser’s Save as PDF to get a file you can email out, or send it straight to a printer for the back-of-house clipboard. Multi-day events group the timeline by date with clear date headers. The crew contact sheet stacks the business name and the person name so two people from the same supplier read distinctly.

The print view is planner-only and respects ownership, so a hand-typed URL from outside your account 404s. Templates can’t be printed (there’s no real schedule to print yet).

Save an event as a template, then insert it

Most planners run a small number of event shapes again and again. A 200-pax conference, a 60-pax wedding, a multi-day festival load-in. Templates let you build the shape once and stamp it down for each new event.

From the planner, Save as template duplicates the event into a reusable record on your Events list (filterable, hidden by default). On any future event, Insert template drops a copy of all the timeline items into the current event, slotted at the time of your choice. Execution state (started-at, finished-at, actuals) is stripped on copy, so the inserted items come in clean.

Templates only carry the schedule, not the date-specific stuff: there’s no event date, no crew assignments, no public share link, no completion state. You build the bones once and rehydrate the per-event details each time.

Close out this run of show

At end of shift, crew with assigned items see a Close out this run of show button on their live link. The screen lists their items with an Actual duration input next to each one. Fill in how long the item really took (or tap-tracked durations pre-fill where Start/Finish was used during the event), save once, and the actuals flow back to the planner.

This doesn’t change your planned schedule. Start times and durations on the planner stay exactly as you authored them. Actuals are stored separately so the next time you plan a similar event, you can see “the ceremony processional was scheduled for 5 minutes and actually took 9” and adjust deliberately rather than guessing.

Rows highlighted in amber are missing an actual value, so the crew member can scan for what they haven’t filled in yet.

If you’ve turned off both per-item timing toggles (Start/Finish and Done) for the event, the close-out screen skips the duration list entirely. There’s nothing to track when timing isn’t being used, and the screen collapses down to the feedback box below.

Feedback for the planner

The close-out screen also has a Feedback box, short multi-line free text, capped at 2000 characters. Anything the crew member wants the planner to know for next time: “we need more paper napkins in the red room”, “the load-in dock was blocked again from 4pm”, “the radios on channel 3 had bleed-through”.

Each crew member gets their own feedback row per event. The planner sees it back on the event page under that crew member’s row in the Crew accordion, alongside their notes, requests, and links. A “set” badge appears when feedback has been submitted so you can scan the Crew section quickly after a show and find who left you something to read.

Responsible filter on the planner timeline

The planner action bar now has a Responsible dropdown. It lists every crew member assigned to any item on this event, plus an Unassigned bucket when at least one item has no responsible. Pick one and the timeline hides everything that isn’t theirs.

Useful when you’re walking through what one crew member’s day looks like, when you’re preparing a brief for one supplier, or when you’re trying to find the gap in someone’s assignments. The filter is sticky for new rows too: when you Insert below or Tab to create a new item with a filter active, the new row inherits the filtered vendor automatically so you don’t have to assign it twice.

Drag-to-reorder is disabled while a filter is active, because reordering hidden rows would corrupt the absolute positions in the underlying timeline. Clear the filter to reorder.

Reject crew uploads with a reason

When crew submits a document or photo against a request, planners can now Accept or Reject the upload. Rejecting requires a short reason (so the crew member knows what to fix); the rejection reason appears in red on the crew side under the file name and the upload no longer counts toward the request’s “submitted” total. The crew member can upload a replacement immediately without first deleting the rejected one.

A Rejected uploads view on the Requests page lists everything you’ve turned back, in case you want a single audit trail of why something was sent back and to whom.

Defaults: timing toggles off by default

For new events, the per-item Start/Finish and Done timing toggles now default to off. This makes the simplest “just show the run sheet” use case the path of least resistance: create an event, paste in a timeline, share the link, done. If you want crew to tap Start and Finish during the event, flick those toggles on in the event settings.

Existing events are unchanged. Only the defaults for new events flipped.