A deposit invoice for the deposit, not the whole event

Ask an accounts department to part-pay a $10,000 invoice and you will be waiting a while. For anyone paying on invoice, a $3,000 deposit needs to be a $3,000 invoice. That is what this changes.

Two real invoices, not one with a note attached

A deposit on a confirmation now raises its own Deposit invoice: a single deposit line, with tax split pro rata, totalling exactly what you asked for. When the time comes, Raise balance invoice produces the second one, itemised off the folio with the deposit already invoiced credited off it.

The pair reconcile to the event total and its tax exactly, so nothing double counts and both are ordinary invoices as far as your accountant, or Xero, is concerned. A confirmation with no deposit still bills as one full invoice, same as before.

Each invoice shows the whole schedule

An invoice for part of a job raises the obvious question: what about the rest? So a deposit invoice states what the balance will be and when it falls due, and a balance invoice states the deposit that came before it. The client’s accounts team sees the full picture while the invoice’s own total stays firmly at the stage amount, so nobody accidentally pays the whole event value on a deposit.

Copy a quote to an invoice

Not every job wants the acceptance and terms workflow. Quotes now have a Copy to invoice button that copies the lines, bill-to details, and terms into a draft invoice, ready to send or charge. The quote is left untouched, because it is a copy rather than a conversion, and the invoice behaves like any other one you raised by hand.