Client answers go straight onto the runsheet and the BEO
You ask the client for their entrance song, the guest count and the dietaries. They answer. Then you copy it all into the booking by hand. Not any more.
Show answers on the runsheet
Tick Show on runsheet on a Text, Choice or Date request, either on the request’s row on a booking or on the ask in a request pack. Every answer then appears in the briefing at the top of the runsheet your crew open from their link, under Answers to requests. When the answer changes, so does the briefing.
Everyone with a crew link reads the briefing, so keep it for answers the whole crew should see. A sensitive request can’t be shown.
Save an answer onto the BEO
A Text ask in a request pack could already save its answer into the booking’s event brief. Save the answer onto the booking now offers the BEO too:
- Guest numbers (pax): the first number in the answer, so “about 120 guests” saves 120.
- Dietary requirements, Menu notes, Service style, Setup style, Bar package and AV notes, as written.
- Access from and Vacate by: a time typed any common way, like
3pmor1530.
A later answer replaces what’s there. If there’s no number or time in the answer, the booking keeps what you entered. The request shows a Saves to badge so you know where it goes.
Request packs covers both.