Keep track of your inventory

You own 200 banquet chairs. Saturday has a wedding for 140 and a long lunch for 80. Do they overlap? Now 1pm tells you.

List what you own

Open Inventory in the sidebar, under Hospitality, and add each item: banquet chairs, round tables, white tablecloths, cake stands, staging. For each one you set how many you own and, if it helps:

• Counted in, so a count reads “120 chairs” rather than “120”.
• Turnaround days, for anything that’s out of action after a booking. Linen at the laundry for two days gets a 2.
• Location, where it’s kept (“Shed”, “Back room”), so whoever sets up knows where to fetch it.
• Notes, for who has the key or how it’s packed.

Put it on a booking

Each booking has an Inventory section. Pick an item and a quantity. The picker shows how many of each item are free at that booking’s times.

Know when you’re short

When overlapping bookings need more than you own, the line turns amber and says how many you’re short and which bookings have the rest. The bookings list marks the booking Short of inventory.

1pm counts the most in use at any one moment, not the total across the day. A lunch for 80 that finishes before a dinner for 80 only needs 80 chairs.

A shortfall is a warning, not a block. Sometimes the answer is to hire more in.

See the next 60 days

Select an item on the Inventory page to see every day it’s in use over the next 60 days, how many are free, and which bookings are using it. Sent quotes on open leads show alongside, so you can see what’s coming without them counting yet.

Inventory covers it in full.