Add an event to 1pm

This article walks through creating an event in 1pm. Events are the top-level container in the app. Each event holds your timeline, your crew assignments, your file attachments, and any branding you apply. You can have as many events as you need, up to 500 per account (or more on a custom plan).

You can create an event in about a minute. Most fields are optional and you can come back to fill them in later.

Opening the new event form

From anywhere in the app, click the 1pm logo in the top left to return to the events list. Click New event in the top right.

The new event form opens inline at the top of the list. Fill in what you have and click Save.

The event fields

• Event name. Required. The name of the event. Keep it short enough to read at a glance in your events list and on your run sheet header. "Smith and Lee Wedding", "Q3 Sales Kickoff", "Spring Gala 2026" all work well.

• Date. Required. The day the event happens. Pick a date from the calendar control. If the event spans multiple days, pick the main day. You can group multi-day timelines under a single event or split them into separate events, whichever fits how you want to manage the run sheet.

• Status

  • Enquiry. A new lead, not yet booked.

  • Tentative. Penciled in, not yet confirmed.

  • Confirmed. Booked and locked.

  • Cancelled. The event will not happen.

  • Completed. The event has happened.

• Status is just a label. It does not change behavior. You use it to filter the events list and to keep track of what is where in your sales process.

• PAX. Optional. The number of guests. Leave the field blank if you do not have a number yet, or fill it in once you have one.

• Space. Optional. The room, area, or venue space the event happens in. "Grand Ballroom", "Main Stage", "Lakeside Lawn". Once you have used a space on a previous event, it becomes a suggestion when you start typing on the next one.

• Client. Optional. The person or company who hired you. Pulled from your Crew list. If you have not yet added the client as a crew record, you can either come back to fill this in later or use the inline "Add new crew" prompt that appears when you start typing a name that does not match an existing record.

• Organizer. Optional. The point of contact you will coordinate with on event day. This is often someone different from the client. For a wedding it might be the maid of honor or a day-of coordinator. For a corporate event, the executive assistant who is running things on the ground. Also pulled from your Crew list.

• Branding theme. Optional. Only appears if you have at least one branding theme set up. Picks the colors and logo your crew see when they open the live link for this event. Branding themes are managed in the Branding section. Leave this blank for unbranded 1pm chrome, or pick a theme to give the live run sheet your studio's look or your client's look.

Run sheet buttons

Below the main fields is a section called Run sheet buttons. This controls what action buttons your crew see next to each timeline item on the live run sheet. There are two settings:

Use Start / Finish. Crew tap Start when an item begins and Mark finished when it ends. Best for items where you care about granular timing, like AV cues or food service rounds.

Use Done shortcut. A single Done button that marks the item complete in one tap. Best for items where you just want to know it is done, not when exactly.

Both are on by default, which gives crew the full toolkit. Switch one off to enforce a single tracking model across the whole event. Switch both off if you want a read-only schedule with no tap-to-mark behavior at all.

You can change these settings later, so it is fine to leave them at the defaults for your first event.

Saving

Click Save. The new event appears at the top of the events list. Click it to open the planner and start adding timeline items.

If a required field is missing or invalid, the form stays open with the problem highlighted. Fix it and click Save again.

Editing an event later

To change any of these fields after the event has been created, find the event in your list and click the edit icon on its row. The same form opens with the current values pre-filled. Changes save when you click Save and are reflected immediately on the live run sheet.