What is 1pm?

1pm is a live run of show app for event planners. It replaces the printed run sheet, the emailed PDF, and the Google Sheet with shifting permissions with a single shareable link your crew opens on their phones.

When you update the timeline, every crew member sees the change in real time. No reprinting, no group texts asking which version is the latest, no vendor showing up at the wrong door because they were looking at yesterday's plan.

What is a run of show?

A run of show (aka run sheet) is a chronological list of everything that happens during an event, minute by minute. Ceremony at 4:30pm. Cocktails start at 5:15pm. First dance at 7:45pm. Each row usually has a time, a description, a location, and the people responsible for making it happen.

For most events, the run of show is the single most important document on event day. If it's wrong or out of date, things go wrong with it. If it's clear, current, and in the right hands, the day mostly runs itself.

1pm is built around that document and the people who depend on it.

The problems 1pm solves

On event day, your timeline changes. The ceremony runs ten minutes late. The DJ moves up. Cocktail hour shifts rooms. The keynote speaker's flight is delayed and the agenda has to flex. This happens at every event (timings change).

Right now, people are probably working from one of these:

• A PDF you emailed yesterday morning.

• A printed run sheet that has already been marked up by hand.

• A Google Sheet that some people can edit and some can only view and that doesn’t print correctly.

• A group text that nobody can search ten minutes after it was sent.

None of those update themselves. So when the plan changes, you have to chase every crew member individually. By the time the message lands, the plan has changed again.

1pm fixes that by making the run of show a single live document. You change it once, and everyone who needs to know already knows.

It’s also designed specifically to iterate timelines quickly with auto calculating fields. For example, enter the start time and duration, and the next activity auto populates with the start time reducing errors and mental load. 1pm is literally the fastest tool to create a Run of show, without errors.

Last but not least, 1pm provides live task management. See exactly who has completed what assigned Task, how long it took them and what is overdue down to the second.

How 1pm works

1. You build the run of show (aka runsheet). Add your timeline, your vendors, and assign each vendor to the items they're responsible for.

2. You share one link. Every crew member gets the same shareable link. No app to download, no login, no password to forget, no seats to license.

3. Each crew member sees only what they need. A photographer sees photo items. The caterer sees catering items. The DJ doesn't have to scroll past 80 rows of catering setup looking for the first dance.

4. You change the plan, they see it. Updates push to every open crew view automatically, instantly and without refreshing.

The crew view is mobile-first and designed to keep working when venue Wi-Fi is patchy. Once a crew member has loaded their link, the timeline stays available even if their connection drops (built-in offline support).

Who 1pm is for

1pm is built for event planners, event organizers, venues and producers running:

• Conferences and corporate events

• Weddings and ceremonies

• Galas, fundraisers, and award nights

• Festivals and live productions

• Trade shows and brand activations

• Multi-day retreats and offsites

It works alongside the tools you already use, including RSVP management, event management platforms, CRMs, and venue software. 1pm is not trying to replace your existing systems or your invoicing. It focuses on one thing: getting the right run sheet to the right people on event day, and keeping it accurate while the day unfolds.

If you have ever printed a run of show in the morning and reprinted it twice before lunch, 1pm is for you.

What 1pm is not

• RSVP or ticketing.

• Badge printing etc.

Getting started

1pm comes with a 30-day free trial, no credit card required to start. You can build your first event, invite crew, and share a live link on day one. Get started at 1pm.app.