What 1pm is for
If a wedding planner, event producer, or production manager has sent you a link to a run of show on 1pm, this article is the short version of what you've been handed and what to do with it.
You don't need an account. You don't need to download anything. The link itself is the access.
What 1pm is
1pm is a live run of show app (called a run sheet in Australia and the UK) used by event planners and producers to share their event timeline with crew. Instead of emailing a PDF that goes stale the moment one thing changes, the planner sends you a link to a live page that updates in real time.
When the planner edits the timeline on their end, your page updates within a few seconds. No refresh button to press, no checking which version you've got, no group texts asking what time you're now meant to be there. The page is the source of truth.
"Crew" in 1pm usually means anyone the planner needs on-site or on-call for the event: photographers, videographers, DJs and bands, caterers, florists, stylists, decorators, lighting techs, AV crew, hair and makeup, officiants, MCs, transport, security, venue contacts, and anyone else with a job to do on the day. This might include staff, assistants, helpers and participants such as guest speakers or panel members.
What the link gives you
The run of show, runsheet, run of order (take your pick) minute by minute. Every relevant item on the day, in order, with start time, end time, location, and any notes from the planner.
Your items, highlighted. If the planner has assigned you to specific items (the things you're responsible for), those rows stand out from the rest.
A briefing. The event basics: name, date, venue, PAX, contact for the planner or organiser, anything you should know before you arrive.
Files and links. Anything the planner has attached for crew to read or download (floor plans, parking instructions, contracts, briefs).
Personal notes for you. If the planner has left notes specifically for you (not visible to other crew), they appear in a "Your notes" panel.
Requests. Sometimes the planner needs documents or information back from you: a Public Liability Insurance certificate, a meal preference, your arrival time. Those show up as requests on your link.
Action buttons. On items you're responsible for, you'll usually see buttons like Start, Done, or Mark finished. Tapping them tells the planner where you are in the day.
What the link doesn't give you
You can't edit the run of show. The planner is the only one who can add, change, or remove items.
You can't see other crew's personal notes or contact details. Each crew member's notes and contact info are scoped to them.
You can't see private items unless you're assigned to them. The planner can mark individual items private (a surprise reveal, a confidential timing). Other crew don't see those rows.
You can't message other crew through 1pm. Crew chat isn't part of the app today; the run sheet is one-way for now. The planner publishes, crew read and tick off.
Do you need an account?
No. The link works without a login. Open it on your phone, your laptop, or your tablet, whatever you'll have at the venue. The link is private to you (specific to your crew record on this event), so don't forward it to anyone you don't trust to see the schedule.
If you lose the link, ask the planner to resend it. They can also rotate the link if the original got into the wrong hands.
What to do next
Open the link on the phone you'll have on event day, so the page caches for offline use.
Scroll through the run of show so you know what you're walking into.
Look for any requests the planner has put against your name and answer them before the event.
Save the link somewhere you can find it again: a bookmark, a home-screen icon, an email you can search.
That's it. On the day, the planner does the editing and you do the work.
