Attaching file links to events
You can attach file links to files (Google Drive, OneDrive, Dropbox, anywhere your files already live!) to either the whole event or to individual timeline items. Crew see the attachments alongside the run sheet on their live view.
Just remember that 1pm only stores the link, not the file. So make sure you have permissions enabled on the file to share with the appropriate crew members. In most cases this can be achieved through a ‘share with all’ or ‘share with everyone/anyone’ setting when creating the link.
Where attachments live
There are two places to attach files in 1pm.
Event attachments. Available to every crew member with a share link to the event. Best for things everyone needs to reference: a floor plan, the master playlist, the catering menu, the seating chart.
Item attachments. Attached to a single timeline item. Visible to crew assigned to that item, and to any non-private attachments visible to everyone. Best for things that matter for one specific moment: a slide deck for one speaker, prep notes for one course, a script for one transition.
Adding an event attachment
Open the event in the planner. Above the timeline, click the Attachments accordion to expand it. Inside the panel:
Optional. Type a short label in the Title field. Crew see this as the clickable name. If you leave it blank, 1pm uses the URL itself as the label.
Required. Paste the link to the file in the URL field. 1pm normalizes the URL on save, so "drive.google.com/..." works even without the https:// prefix.
Click Add. The attachment appears in the list and is immediately visible to anyone with a share link.
Adding an item attachment
On a timeline item row, click the attachment icon. A panel opens for that item, showing any existing attachments and an Add form.
Same fields as event attachments, plus one extra:
Private. Optional. When checked, only the crew member assigned as Responsible for this item sees the attachment. Useful for documents that should only reach one specific vendor.
Click Add to save.
What 1pm does not do
1pm does not host the file. It stores a link to wherever the file actually lives. That means:
The link is only as good as the file behind it. If the file is moved or its sharing settings change, the attachment in 1pm still links to the old URL.
You are responsible for the file's own sharing settings. If a Google Drive file is set to "private" and the crew member cannot open it, that is a Google Drive permission, not a 1pm permission. The most common cause of "I can't see the attachment" is a file that is set to viewable only by specific people.
Before sending share links to crew, double-check that the underlying files are set to "anyone with the link can view", or that you have shared them with the specific email addresses the file needs to reach.
Alternative file hosting services
There are alternative file hosting services designed specifically to quickly host and share files. If you cannot use Google Drive, Dropbox or OneDrive to share documents as attachments, you may consider WeTransfer and TransferNow. A quick Google search will bring these up straight away.
Please note: 1pm cannot endorse or explicitly recommend these third party file sharing platforms, we are just providing alternatives for perspective.
At the end of the day, any file sharing or hosting service that allows you to share a link will work with 1pm attachments.
What crew see
On the crew view, attachments show as a list of clickable links, each with a small icon indicating the link type (Google Drive, Dropbox, generic web). Tapping a link opens it in a new browser tab on the crew member's device.
Event attachments appear near the top of the run sheet, close to the event header. Item attachments appear with the relevant row.
Removing attachments
Click the X next to any attachment and confirm. The link is removed from 1pm immediately. The file itself is untouched in its original location.
Usage Limits
200 attachments per event.
50 attachments per item.
URL up to 2048 characters.
Title up to 200 characters.
