KB 1006

The article explains the different ways event information can be displayed and interacted within the Participant Portal.

All portal links use tokens in the website address to automatically authorize the visitor instead of logins requiring passwords. It’s similar to receiving a magic link when you reset your password online. There is no need for any Participant to login or sign up for 1pm (they just need the link!).

When you access the Admin area of 1pm for example au.1pm.app/plan tokens are not used, as the user has to be logged in to view this information. To access the Admin area of 1pm, a login and password is required.

The Participant Portal is what’s known as an ‘extranet’, this is where all EXTERNAL participants, stakeholders, guests and people involved with the event can access just the information you have give them access to, in a secure and controlled manner. They don’t need a 1pm login.

The backend of 1pm is what you might call an ‘intranet’ because only INTERNAL people within your organization will have access to it via either the Space Owner login, or through sharing Space User invites with users. These are probably your colleagues that work with you everyday. They will need a 1pm login.

All Participant portal links are generated/exported from the Admin area, and no information from 1pm is ever available online without the use of a security token to validate that users have authorisation to access to the information (and tokens can be revoked as/if required).

Shared Agenda

AGENDA

Only Agenda Activity is shown (no RSVP or Runsheet Activity shown).
Agenda items should be marked ‘Agenda’ in the Runsheet Activity tab to display here.
Includes a Shareable Agenda QR Code so Agenda can be shared with others.
Includes a countdown timer, indicating when the next Agenda Activity will start e.g. ‘15 Mins’.
Includes a current agenda item dot which changes to GREEN when that item has started.

Shared Runsheet

AGENDA | LOCATIONS & DETAILS | KEY CONTACTS | FULL RUNSHEET

The SHARED RUNSHEET is the digital version of the full runsheet.
It does not contain RSVP because it’s not personalised, it’s basically an unpersonalised, full digital runsheet.
For example, you might provide the SHARED RUNSHEET to persons who need the full runsheet but don’t have any Activity assigned to them.

Personalised Portal

AGENDA | PERSONAL RSVP | LOCATIONS & DETAILS | KEY CONTACTS | FULL RUNSHEET

Contains everything personalised for the Participant, such as their start time and Activity assigned to them.
The Personalised Portal link will be automatically included in the Email Invite when sending invites through 1pm.
If you prefer, you can export these links by using EXPORT PARTICIPANTS and using your own method to send them such as company branded emails, or via text message.
You can see below that the Personalised Portal clearly displays the Participant’s name so they know it’s their portal.

Guide to the Participant Portal in 1pm