Runsheet Creation
Create & Plan Activity
1pm has many smart features to make it fast and easy to add Runsheet Activity and assign Areas, Crew, Attachments & Links.
We designed the experience to be far superior than using a spreadsheet or word document (the most common other ways to create runsheets) to save you time, and reduce mistakes.
Just like a spreadsheet, you can simply insert a row above or below an existing Activity item with one click.
You can also just click inside a row and edit it without any double clicking or mucking around with edit buttons. It feels like you are editing a spreadsheet.
It adds the Activity duration to the Start Time automatically when adding new rows, to suggest the next Activity start time.
You can assign Activity to any number of Crew, and set the Area for the Activity.
Multiple PDF documents or images can be assigned to any Activity, as can URL links which are all stored in the centralised Attachment manager (for access by all Admins).
Bulk Changes for all aspects of the runsheet make making changes fast and painless. For example, using can select multiple Activity and in one click bulk change:
Bulk Change Dates.
Bulk Crew Assignments (both assigning & unassigning).
Bulk Assign Areas.
Bulk Assign Crew.
Bulk change flags such as Agenda and Draft status.
Upper/Lower case of Activity names.
Bulk delete Activity.
Runsheet Features
You can even add timelines by just typing (or pasting) in Activity aka ‘Natural Language’ editing. 1pm will interpret plain text such as ‘9AM GUESTS START ARRIVING’ and add this as Activity using the Quick Add feature.
When creating new Activity for the runsheet, you can set the Activity to Draft so it doesn’t appear on Crew runsheets until it’s confirmed.
Activity set to Agenda will only show on the Agenda within the Event Portal (and will also show on the Runsheet).
Activities can be moved up or down by using the up/down swap buttons, and new Activity inserted anywhere within the runsheet.
Internal Activity will only show for internal staff i.e. Crew with ‘Runsheet +Internal’ runsheet visibility status. This feature is very useful for Venues & Hotels to show internal use only runsheet activity, whilst sharing the main runsheet with clients.
An Activity can be marked as Header to give it more prominence on the runsheet, this is commonly used to highlight key stages of a day, or the most critical Activity during that day. Activity marked as Header will also appear under the Event day label.
Activities marked as Header will appear in a larger font in the live Event Portal.
Activity Day labels can be set against any day when viewing the Admin portal on a large screen such as desktop computer. This is a fabulous feature for planning itineraries or multi-day events such as group travel, so you can see at a glance what the main location of that day is going to be e.g. ‘Arrive in Sydney’, ‘Fly to Melbourne’, ‘Bus to Brisbane’ etc.
Entering an Activity without a time will force that Activity to be pinned to the top of the runsheet, ideal to emphasise hazards or other issues requiring attention.
Times can optionally be entered including seconds, making 1pm ideal for AV production scenarios where every second counts. Simply activiate the ‘Show Seconds’ option when adding Activity.
