Editing the run of show inline — Help

Everything on a timeline row is editable directly on the row itself: click, type, tab away, saved.

This article covers the inline-edit flow, the keyboard shortcuts that make it fast, and the small handful of behaviours that earn the time back.

What's editable inline

Open any event in the planner and look at a timeline row. Each cell is its own edit target.

Start time. Click the time to open a time picker, or type directly. The duration adjusts to keep the end time stable, or the end time adjusts to keep the duration stable, depending on the toggle in the action bar above.
Duration. Click and type minutes. The end time recalculates as you type.
Title. Click and type. The text saves the moment you tab away or click outside the cell.
Where. Sits inline next to the Title on wide screens, wrapping below the Title on smaller screens. Free-text: the dressing room, the courtyard, the kitchen pass, stage left. The Where column was previously hidden under a collapsed row; now it's right there.
Details. Its own column, between Responsible and Actions. The briefing note for the item ("MC introduces CEO with three-sentence bio", "Two bottles of water on lectern", "Lapel mic, no boom"). Click and type; the cell expands as you write.
Responsible. The crew or supplier on the hook for the item. Click the cell to open the contact picker. Type to search; the dropdown filters as you type. Multiple contacts per item are supported (Tab through the chips).
Private. The padlock icon on the right side of the row. Click to mark the item private; private items are hidden from crew on the share link. The padlock is the one thing that didn't fit on the row itself.

The keyboard shortcuts that make it fast

Tab through cells in reading order: Start time, Duration, Title, Where, Details, Responsible. Shift+Tab to go back.
Enter on an editable cell commits and exits the cell. The change is saved as soon as you exit.
Escape on a cell cancels your change and reverts the cell to its previous value. The previous value is whatever was there when you opened the cell, not what was there when you opened the event.
Insert below: from anywhere on a row, the keyboard shortcut creates a new row immediately below, with the cursor in the Title cell of the new row. The new row inherits the previous row's Responsible contact, so you don't have to re-assign the same person twice when you're typing a sequence of items all owned by the same crew. Article 18 covers the full keyboard-shortcut list.
Duplicating a row: from the Actions menu on any row, Duplicate copies the row beneath itself with the same Title, Where, Details, Duration, and Responsible. Useful when you have a repeating shape ("set, photograph, reset") that you want to stamp down five times.
Delete: the Actions menu's Delete option, or the keyboard shortcut on a focused row. There's a one-tap undo toast in the corner if you delete the wrong row.

Two people editing the same event

Two people on the same event editing different cells of the same row at the same time used to risk one overwriting the other. The save path was split so that editing a Title doesn't race with someone editing a Start Time on the same row. Each cell saves only the field you touched, leaving every other cell untouched.

If two people do somehow edit the same cell at the same time, last-write-wins applies, but the SSE stream that powers real-time updates flashes a small "another user edited this" pulse on the affected cell so you can see what happened. The other person's cursor doesn't appear, but the change does, in real time.

What collapses and what expands

Empty rows collapse: a row with no Where, no Details, no Responsible, no notes simply shows Title + Start + Duration, with the empty cells absent rather than rendered as blanks. This keeps a long timeline scannable.
Populated rows expand: a row with Details written into it opens the Details column inline so the briefing note is visible without an extra click.

The eye-icon toggle in the action bar above the timeline hides every Insert-row divider once your schedule is locked in. The preference is remembered per browser, so the next time you open this planner the dividers stay hidden.

Drag-to-reorder

Hold the drag handle on the left of any row and drag to reorder. The handle is visible on hover on desktop, always visible on touch devices. Drag-to-reorder is disabled while a Responsible filter is active (the filter hides rows, and reordering hidden rows would corrupt the underlying timeline positions). Clear the filter to reorder. Article 54 covers the Responsible filter.

When the planner timeline is read-only

If the event is set to Completed or Cancelled, the timeline becomes read-only. Cells render as plain text, not editable. This is to prevent accidental edits to events that are done. Move the event back to a status of Confirmed or Tentative to edit again.

Templates (saved with the Save as template feature) are always editable since the whole point is that you reshape them between uses.

A note on the change history

Every edit to a timeline item is recorded against the item's history. Open the Actions menu on a row and pick History to see who changed what and when. This is the answer to "who moved the keynote forward by twenty minutes" the morning after a fast-moving rehearsal, and to "the venue says they confirmed access at 11am but the BEO shows 12pm" disputes.

The history records the previous value and the new value for each field, the person who made the change, and the timestamp. It's not a full undo system (you can't roll back to a previous version in one click), but it's the audit trail you need when a fast-moving event leaves uncertainty about who edited what.