Editing the run of show inline — Help

Everything on a timeline row is editable directly on the row itself: click, type, tab away, saved.

This article covers the inline-edit flow, the keyboard shortcuts that make it fast, and the small handful of behaviours that earn the time back.

What's editable inline

Open any event in the planner and look at a timeline row. Each cell is its own edit target.

Start time. Click the time to open a time picker, or type directly. Start time and Duration are the two values stored on the row; the end time is simply start plus duration, so moving the start time slides the item without changing how long it runs. (Multi-day events get a Date cell to the left of the start time.)
Duration. Click and type minutes. The end time is start plus duration, so it moves as you change either.
Title. Click and type. The text saves the moment you tab away or click outside the cell.
Where. Sits inline next to the Title on wide screens, wrapping below the Title on smaller screens. Free-text: the dressing room, the courtyard, the kitchen pass, stage left.
Details. Its own column, between Responsible and Actions. The briefing note for the item ("MC introduces CEO with three-sentence bio", "Two bottles of water on lectern", "Lapel mic, no boom"). Click and type; the cell grows taller as you write.
Responsible. The crew or supplier on the hook for the item. Click the cell and type to search; the dropdown filters as you type. One responsible crew member per item; pick a different one to reassign.
Private. The padlock sits just to the right of the Responsible picker. Click it to mark the item private: a private item shows only on the responsible crew member's share view and is hidden from every other share link. Click again to make it public.

The keyboard shortcuts that make it fast

Tab and Shift+Tab. Title and Duration are the two cells in the Tab sequence; the time and Where cells are click-to-edit, not tabbed. From the Title, Tab jumps to Duration; Shift+Tab steps back.
Enter on an editable cell commits and exits the cell. The change is saved as soon as you exit. (In the Details box, plain Enter adds a newline; Cmd+Enter or Ctrl+Enter saves and exits.)
Insert below: type a duration and press Tab once more. The row saves and a fresh row drops in immediately below it, with the cursor in the new row's Title, so you can type a whole sequence without reaching for the mouse. If you have a Responsible filter active, the new row inherits that filtered crew member; otherwise it starts unassigned. Article 18 covers the full keyboard-shortcut list.
Delete: the X button on the right of the row. There's no confirmation step: it's a soft delete that drops a one-tap Undo toast in the corner, so a wrong delete is one click to recover.

Two people editing the same event

Two people on the same event editing different cells of the same row at the same time used to risk one overwriting the other. The save path was split so that editing a Title doesn't race with someone editing a Start Time on the same row. Each cell saves only the field you touched, leaving every other cell untouched.

If two people do edit the same cell at the same time, last-write-wins applies. The planner is on a live SSE stream, so the other person's change lands on your screen within a second or two: you see the result appear rather than a warning before it does. Their cursor doesn't show, but their change does, in real time.

Keeping a long timeline scannable

Details grows with the note. The Details cell is a text box that gets taller as you type, so a long briefing note stays visible inline without opening a separate editor. An empty cell shows light placeholder text (Title, Where, Details), not a blank box.
Same-time rows group visually. When a row shares its start time with the row above, its date and time are greyed so the group reads as "same time as the row above" at a glance. Edit the time to break a row out of the group.

The eye-icon toggle in the action bar above the timeline hides every +Insert divider once your schedule is locked in. The preference is remembered per browser, so the next time you open this planner the dividers stay hidden.

Drag-to-reorder

Hold the drag handle on the left of any row and drag to reorder. The handle is visible on hover on desktop, always visible on touch devices. Reordering keeps working while a Responsible filter is active: a filtered drag moves the row one slot in the real timeline, the same single step it would be with no filter on. (The +Insert dividers between rows are hidden while a filter is on, since inserting between two visible rows is ambiguous when hidden rows sit between them.) Article 54 covers the Responsible filter.

A note on the change history

Every edit to a timeline item is recorded to an append-only history, written in the same transaction that saves the change: the previous value, the new value, who made it, and when. This is the record behind "who moved the keynote forward by twenty minutes" the morning after a fast-moving rehearsal, and behind "the venue says they confirmed access at 11am but the run of show shows 12pm" disputes.

There's no in-app viewer for that history yet, so it isn't something you browse from the planner today. It's the audit trail that exists behind the scenes if a dispute ever needs reconstructing, not a one-click undo (deleting a row gives you the Undo toast; edits to a cell don't roll back on their own).