What is 1pm? — Help

1pm is a live run of show app for venues and their events teams. It replaces the printed run sheet, the emailed PDF, and the Google Sheet with shifting permissions with a single shareable link your crew opens on their phones.

When you update the timeline, every crew member sees the change in real time. No reprinting, no group texts asking which version is the latest, no vendor showing up at the wrong door because they were looking at yesterday's plan.

What is a run of show?

A run of show (also called a run sheet) is a chronological list of everything that happens during an event, minute by minute. Ceremony at 4:30pm. Cocktails start at 5:15pm. First dance at 7:45pm. Each row usually has a time, a description, a location, and the people responsible for making it happen.

For most events, the run of show is the single most important document on event day. If it's wrong or out of date, things go wrong with it. If it's clear, current, and in the right hands, the day mostly runs itself.

1pm is built around that document and the people who depend on it.

The problem 1pm solves

On event day, your timeline changes. The ceremony runs ten minutes late. The DJ moves up. Cocktail hour shifts rooms. The keynote speaker's flight is delayed and the agenda has to flex.

Right now, your crew is probably working from one of these:

A PDF you emailed yesterday morning.
A printed run sheet that has already been marked up by hand.
A Google Sheet that some people can edit and some can only view.
A group text that nobody can search ten minutes after it was sent.

None of those update themselves. So when the plan changes, you have to chase every crew member individually. By the time the message lands, the plan has changed again.

1pm fixes that by making the run of show a single live document. You change it once, and everyone who needs to know already knows.

How 1pm works

You build the run of show. Add your timeline, your vendors, and assign each vendor to the items they're involved in.
The BEO is created from the run of show, plus additional fields and options.
You share one link. Every crew member gets the same shareable link. No app to download, no login, no password to forget, no seats to license.
Each crew member sees only what they need. A photographer sees photo items. The caterer sees catering items. The DJ doesn't have to scroll past 80 rows of catering setup looking for the first dance.
You change the plan, they see it. Updates push to every open crew view automatically.
The crew view is mobile-first and designed to keep working when venue Wi-Fi is patchy. Once a crew member has loaded their link, the timeline stays available even if their connection drops.

How The Crew Portal Works

The Crew portal is where any crew member can view any ROS/BEO.
They will discover the link on any ROS that is shared with them. From there they can view the live ROS / BEO or print the latest version directly.
1pm consolidates all ROS/BEO into one single crew portal.

Who 1pm is for

1pm is built for venues and the events teams running:

Weddings and ceremonies
Conferences and corporate events
Galas, fundraisers, and award nights
Festivals and live productions
Trade shows and brand activations
Multi-day retreats and offsites

1pm now runs well beyond event day. It captures enquiries from your website, works the leads pipeline from first enquiry to confirmed booking, and holds your contacts and the conversation history against each event, so for many venues it takes over the CRM job too. From there it carries the booking through to the day itself: the live run of show and BEO your whole team and every supplier work from.

If you have ever printed a run of show in the morning and reprinted it twice before lunch, 1pm is for you.

What 1pm is not

Not a general project management tool. 1pm is built around events, from enquiry through to event-day execution, not arbitrary task boards.
Not a chat app. Crew see the live timeline. They do not message each other through 1pm.
Not a venue booking or vendor marketplace. You bring the vendors you already work with.
Contracts are not in 1pm yet. Invoicing is: you can price an event, send a quote, raise an invoice, take a deposit, and get paid by card through Stripe, all inside 1pm. Contracts and more of the venue system-of-record stack are still on the roadmap.

The live run of show and BEO stay at the heart of 1pm: the one thing the whole team has to agree on, in real time, on event day. Everything else, from the first enquiry to the contacts you book, feeds into getting that right.