Letting crew and guests register themselves — Help

Self-registration turns one link into a sign-up sheet. Instead of you adding every crew member and guest by hand, you publish a registration link, and anyone who opens it enters their own name and email and is emailed a personal run of show link straight away. It's the fastest way to onboard a large or open-ended group: a supplier list you don't fully know yet, a conference where attendees register themselves, a market with twenty stallholders who each need their own link.

This article covers turning self-registration on for an event, where to put the link, the optional description, what the registrant goes through, and how re-registration and revoking work.

Turning self-registration on

Open the event in the planner. The self-registration control sits near the top of the page, above the crew list, so it's the first sharing affordance you see.

It starts Off. Click "Generate link" and 1pm mints a registration URL of the form https://yourdomain/join/abc123. The badge flips to On and three controls appear: a read-only box with the link (click to select), a copy button, and an "Open" button that previews the public form in a new tab.

That URL is the only thing you need to share. There's no separate setup, no field configuration, no per-registrant work. Anyone who opens it can register.

Where to put the link

The link is designed to be published, not emailed one to one. Common homes:

A "Register" button on your own website. "Register as a vendor", "Register your attendance", "Sign up for load-in".
A QR code on a printed flyer, a sign at a stall, a slide at a briefing. Generate a QR from the URL with any QR tool and people scan straight to the form.
A social post or group chat where you can't easily collect everyone's email yourself.

Because the link is a secret token, treat it like the crew share links: anyone who has it can register. If it leaks somewhere you didn't intend, revoke it (below) and generate a fresh one.

The optional registration description

Below the link controls is a "Registration page description" box. Whatever you type here (plain text, up to 3000 characters) shows under the "Register for: [Event]" heading on the public form. Use it to set expectations before anyone fills in the form: the process, special instructions, parking, a privacy note, who to contact with questions. Save it with the "Save description" button. Leave it blank to show just the heading.

What the registrant sees

The public form is deliberately bare. It shows your branding logo, the event name, your description if you wrote one, and three fields: first name, surname, email. Nothing else about the event leaks before they register: no date, no timeline, no other names. The branding accent colour tints the Register button so it still looks like yours.

When they submit, they don't see a run of show link on the page. They see a "Check your email" confirmation, and the link is emailed to the address they entered. That email step is the verification: only the person who controls the inbox gets access. The confirmation echoes the address they typed so they can spot a typo, with a "Register again" link if they got it wrong.

The email is titled "Your link for [Event] ([Date])" and carries a button straight to their personal run of show link, which updates in real time like any crew link.

What gets created on your side

Each registration creates a contact (a crew member) in your address book, scoped to your account, and an active share link for this event. The contact's name is filled in from what they typed; company, role, and mobile are left blank for you to complete later if you need them. From that point they behave exactly like a crew member you'd added by hand: they appear in the crew list, you can assign them to timeline items, send them requests, and so on.

If RSVP is on for the event, the wording on the form leans toward "register your attendance"; either way the record created is a normal crew member, so RSVP, requests, and dietaries all work for self-registered people.

Re-registering with the same email

If someone registers twice with the same email, 1pm does not create a duplicate. It finds their existing contact and re-sends their existing link (which may already be personalised with their items). The confirmation screen looks identical whether the email was new or already on file, so the form never reveals who is already registered.

This is the supported "I lost my link" path for self-registered people: tell them to register again with the same email and their link is re-sent. To stop a burst of identical emails, a resend is skipped silently if their link was emailed in the last few minutes.

Limits and abuse protection

The form both writes records and sends email, so it's protected on several fronts, all invisible to a genuine registrant:

A per-IP rate limit caps submissions from one source to a handful per minute.
A honeypot field silently drops automated submissions.
Your daily and monthly email allowance still applies. Self-registration confirmation emails count against it like any other send. If you hit the cap, the registration still succeeds but the email is skipped, so on a very large open registration keep an eye on your allowance.
Your contact cap (the same address-book limit the planner UI enforces) applies. If a surge would push you past it, new registrants see a neutral "temporarily unavailable, contact the organiser" message instead of a broken sign-up.

Revoking the link

Click "Revoke" to turn self-registration off. The link stops accepting new registrations immediately. Anyone who already registered keeps their personal run of show link; revoking only closes the sign-up door, it doesn't remove people who came through it.

Generate a new link any time to reopen registration. The new link has a fresh token, so any old QR codes or website buttons pointing at the revoked one stop working, which is exactly what you want if the reason you revoked was a leak.

When to use it

Self-registration earns its keep when you don't want to, or can't, type everyone in yourself:

An open supplier or vendor call where you don't yet know who'll take part.
A conference or large event where attendees register themselves and each needs their own link.
A market, expo, or multi-stall event with a sign and a QR code at each point.
Any group big enough that hand-entering names is the slow part of getting set up.

For a small, known crew (the photographer, the DJ, two suppliers) it's usually faster to add them yourself and send each a link. Self-registration shines on volume and on groups you don't fully know in advance.