Pushing the timeline when an item runs over — Help

Real events run late. The welcome reception goes twenty minutes long, the keynote speaker turns up fashionably after their slot, lunch service drags. The moment one item on the run of show overruns into the next, every start time below it is wrong, and on a long run sheet that's a lot of retyping. 1pm now spots a sequential overrun for you and offers to fix it in a single tap, either for the one clash or for the rest of the day at once.

What counts as an overrun

An overrun is when an item's duration pushes its finish time past the start of the item below it. If "Welcome reception" starts at 6:00pm and you give it 45 minutes, but "Speeches" is set to start at 6:30pm, the reception is still going when the speeches are meant to begin. That's a sequential overrun: two items that are supposed to run one after the other now collide.

This is different from two items that deliberately start at the same time. Parallel breakout rooms, canapes circulating while the AV team does a final check, a photographer working the room during pre-dinner drinks: these are meant to overlap, and 1pm treats them differently (more on that below).

How the Push control appears

When a row genuinely overruns the one above it, the small conflict triangle that used to just warn you turns into one or two red Push buttons on the row. They act straight away, with no extra menu to open, so re-timing a long run of show stays at one click per fix:

Push to [time]. Move this one item so it starts exactly when the item above it finishes. The button shows the resulting start time so you can see where it lands before you click. This closes the single gap and leaves everything else on the run of show untouched. Use it when only this one item slipped and the rest of the day is still fine.
Push all. Move this item and every later item on the same day forward by the same amount of time, keeping all the gaps between them exactly as they were. The break, the panel, the dinner, the close all shift down together by the size of the overrun, so the shape of the day survives. Use it when the whole afternoon needs to slide because something early ran long. The button only appears when there are later items on the same day for it to move, so if the overrunning item is the last one on the day you'll just see the single Push button.

Push all only ever moves items on the same day. If your event runs across multiple days, the following days are left exactly where they are.

Push all applies straight away, with an Undo

There's no confirmation dialog and no staging step. Push all applies immediately and shows a short toast at the bottom of the screen with an Undo button. Look at the result, and if it wasn't what you wanted, hit Undo to put everything back. The undo works even if someone else on the event edited a different row in the meantime, so collaborating on the same run sheet won't strand you.

Every move is written to the timeline's change history, one history entry per item that moved, the same way a drag-to-reorder is recorded. If you ever need to see exactly what shifted and when, the audit trail has it.

Why parallel items keep the plain triangle

If two items deliberately start at the same time, pushing one of them would quietly break the overlap you set up on purpose. So 1pm only offers the Push control on a true sequential overrun: a row that starts strictly after the row above it, but before that row finishes. Items that share a start time with the row above keep the plain conflict triangle instead of the Push buttons, so a push can never silently un-parallel your breakout sessions.

To make those intentional overlaps easier to read at a glance, items that share a start time now also carry a subtle grouping cue on the row, so you can tell which lines are meant to run together rather than in sequence.

A worked example

Say the morning of a conference looks like this:

9:00am Registration and coffee (30 min)
9:30am Opening remarks (15 min)
9:45am Keynote (45 min)
10:30am Morning break (20 min)
10:50am Panel session (45 min)

Registration runs long and you stretch it to 45 minutes. Now it finishes at 9:45am, fifteen minutes into opening remarks. The Opening remarks row shows the red Push buttons.

Clicking Push to 9:45am on Opening remarks moves just that item to start at 9:45am and leaves the keynote, break and panel where they are, which only helps if the rest of the morning has slack to absorb it.
Clicking Push all on Opening remarks slides opening remarks, the keynote, the break and the panel each forward by fifteen minutes, so the panel now starts at 11:05am and every gap between sessions stays intact. That's almost always what you want when the day has genuinely started late.

Frequently asked

Does Push change the durations? No. It only moves start times. An item that was 45 minutes long is still 45 minutes long after a push; it just starts later.

Can I push backwards (earlier)? The Push control is for resolving overruns, so it moves items later. To bring an item earlier, edit its start time directly on the row.

What if I push all and then something else slips? Push again. Each push works from the current state of the run of show, so you can use it as many times as the day throws clashes at you.

Will crew see the change immediately? Yes. Once you push, the new times are live, and any crew member with the share link open sees the updated run of show on their next refresh, the same as any other edit.