Add a You're up! run of show to the booking portal — Help

A quote answers what the day costs. It does not answer what the day looks like, and the second question is usually the one that wins the booking. Nobody signs off four thousand dollars because the number is agreeable. They sign off because they can picture the day.

1pm has always had the thing that shows them: the run of show. The trouble is that a run of show hangs off an event, and an event only exists once the sale is made, so the best tool for winning the booking arrives after the booking.

This closes that gap. A lead can now carry a run of show built in You're up!, and the booking portal frames it in a panel beside the document: on the quote, where it helps them decide, and again on the booking that quote becomes. They read what it costs on the left and the shape of the day on the right, in one page, before they have committed to anything.

What You're up! is

You're up! is a separate, free-to-start run of show builder at youreup.co. It is the same idea as 1pm's run of show, stripped back to one job: build a timeline in a few minutes, share it as a link, and let whoever holds the link see it update live. No account, no login, nothing to install for the people you send it to.

It exists as its own thing because plenty of people need a run of show before they need event management software. For 1pm, the useful part is that a sheet exists at lead stage, months before an event record does, which is exactly when a quote goes out.

You do not need a You're up! subscription to use this. A free sheet has a share link, and a share link is all 1pm asks for.

Building the sheet

Build it in You're up!, not in 1pm. Rough is fine, and rough is often better at this stage: arrival, ceremony, photos, speeches, cake, carriages. You are showing shape, not committing to minutes.

When you are done, open the sheet's share panel and copy the share link. It looks like https://youreup.co/shared/ followed by a short code.

Putting it on the lead

Open the lead, press Edit, and find the Run of show link field beside the Space. (It carries whatever word your account uses for a run of show. If you have renamed it, the label follows.)

Paste the share link in and save. That is the whole setup. Clear the field to take it off again.

Paste the share link, not the edit link. You're up! mints two links per sheet and they look almost identical. /shared/... is the read-only view. /editable/... is the creator's key, and anyone holding it can rewrite the sheet. Whatever goes in this field becomes a panel on a document you send to a client, so 1pm refuses the edit link by name and tells you which one to go back for. It also refuses a link to any other site, and a link that is not a run of show at all.

Only the code out of the link is stored, so the field reads back the whole link rather than 22 characters of gibberish.

What the client sees

In the row of buttons at the top of the page, a Run of show button appears alongside the other extras. Pressing it slides the sheet out in a panel beside the document. The button carries your account's word for a run of show, the same as the field on the lead.

On a laptop or a desktop it is open when they arrive. That is the point: the shape of the day is the thing they have not seen, and asking them to go looking for it wastes the moment.
On a phone it starts collapsed. A fixed panel beside a document on a 390px screen is a panel on top of the document. The button is still there.
Their decision is remembered. Close it and it stays closed on the next visit. Open it on a phone and it opens next time. It is remembered per sheet, so their decision carries from the quote to the booking, and a different day with a different sheet is remembered on its own.

The panel carries an Open in a new tab link and a close button, and Escape closes it. If their browser or an extension blocks third-party panels, the link out is still there, so "the panel did not load" never looks like "there is no run of show".

It is live. The panel shows the sheet as it stands right now, not a copy taken when the quote was sent. Move the ceremony half an hour in You're up! and the client's page shows the new time next time they look, with nothing to re-send.

The client can take the run of show on

The panel also carries an Adopt this run of show button, which opens the sheet in a new tab with You're up!'s own offer to take a copy already unfolded.

That is worth understanding rather than switching off in your head. A client who has had the timeline since the quote is exactly the person who ends up forwarding it to their own photographer, their own celebrant, and the aunt doing the flowers. Adopting gives them their own copy to do that with, which is how a run of show reaches the people you were never going to email.

Their copy is theirs. It does not change yours, it does not come back into 1pm, and your sheet carries on being the one framed in the portal.

The button only opens the offer. Taking it is still a deliberate press on the far side, next to the sentence explaining what it does, so nothing gets copied by a link preview or by somebody pressing back. If you are looking at your own booking portal link, the offer will not be there: You're up! hides it from a sheet's own owner, since you already have the original.

Which rooms it appears in, and which it does not

A client reads their booking portal one room at a time: the quote, the booking, the invoice, with their event portal alongside. The panel appears in three of those rooms, and only when the lead behind the document carries a sheet.

On the quote. The stage where the question is whether to book at all, which is the question a timeline answers and a price does not.
On the booking. The confirmation an accepted quote becomes. The sheet matters more here, not less: the day is now real, and the client is the person most likely to hand the timeline to their own suppliers.
On their event page. The event portal is the job side of the booking, so the people opening that link, the client and the crew, are exactly who a run of show is written for. If you build your run of shows in You're up! rather than in 1pm, this is the room that would otherwise be the one page about the day with no day on it.

Where it does not appear, and why:

Not on invoices or receipts. Those ask somebody to pay for a day that is already settled. A panel built to help picture the day reads oddly next to a total that is due on Friday.
Not on proposals. A proposal is not addressed to one client, so there is no lead behind it to read a sheet from.
Not on a quote raised directly on an event. The link lives on the lead, so a quote with no lead behind it has nothing to show. Work the quote from the lead instead.
Not on your own planner pages. This is a client-facing panel. Your copy of the run of show is the sheet itself in You're up!.
Never printed, and not in the PDF. It is a live panel, and a live panel does not survive being printed. The quote's PDF is the quote.

How this differs from sharing 1pm's own run of show

They solve the same problem at two different stages, and most accounts will eventually use both.

Sharing the run of show with your client is 1pm's own timeline on an event that exists. It is the real one: the same items your crew are working from, with your crew, your Spaces and your items behind it. That is what the client gets once the booking is won.

This is a sketch that travels with the quote and the booking, built at a stage where there is no event yet and no crew assigned, in a tool that takes four minutes. It exists to win the work, not to run it.

The natural sequence is a You're up! sheet on the lead to help them say yes, and 1pm's own live run of show once they have.

A few practical notes

One sheet per lead. If a client is weighing two genuinely different shapes of day, that is two leads or one sheet showing the one you are actually recommending. The panel is there to make the day concrete, and two competing timelines side by side does the opposite.

The link is the credential. Anybody holding the share link can read the sheet, and it needs no password. That is what makes it work on a document sent to a client, and it means the sheet should hold nothing you would not send. Supplier rates and internal notes belong in 1pm, not on a lead-stage sheet.

Take it down by clearing the field. Deleting the sheet in You're up! also empties the panel, but clearing the field on the lead is the tidier way: the button stops appearing and the portal goes back to carrying the document alone.

It costs nothing to try on one lead. Build a sheet for the next quote going out, paste the link, and open your own booking portal link the way the client will.

Your booking portal and your event portal cover both portals and which rooms a client can reach.
Sharing the run of show with your client covers 1pm's own client link, once the event exists.
Quotes and invoices covers the quote itself.
Letting a client adjust a quote covers the other half of a client-facing quote that answers questions for itself.
Run of show basics covers 1pm's own timeline editor.
You're up! is where the sheet itself is built. Free to start, and the people you send it to need no account.