Event Links
Event Links let you attach a link to a file or page (Google Drive, OneDrive, Dropbox, a Jotform, a vendor portal, anywhere your content already lives) to either the whole event or to individual timeline items. Crew see the links alongside the run sheet on their live view.
This is the companion to Event Files: links point to content hosted elsewhere, while Event Files are documents you upload into 1pm directly. See "Uploading files direct to an event" for the upload side.
Where links live
There are two places to add a link in 1pm.
Event Links. Available to every crew member with a share link to the event. Best for things everyone needs to reference: a floor plan, the master playlist, the catering menu, the seating chart.
Item links. Attached to a single timeline item. Visible to crew assigned to that item, plus any non-private links that everyone can see. Best for things that matter for one specific moment: a slide deck for one speaker, prep notes for one course, a script for one transition.
Adding an event link
Open the event in the planner. Above the timeline, expand the Event Links accordion. Inside the panel:
Optional. Type a short label in the Title field. Crew see this as the clickable name. If you leave it blank, 1pm uses the URL itself as the label.
Required. Paste the link to the file in the URL field. 1pm normalizes the URL on save, so "drive.google.com/..." works even without the https:// prefix.
Optional. Add a short Description to sit under the label on the run of show, for a line of guidance like "Read the safety briefing before you start."
Optional. Tick Internal (planner only) to keep a link off the crew and public run of show entirely. Use it for something your team needs to reference while building the event that crew should never see. This is available on event links only, not item links.
Click Add. The link appears in the list and, unless you marked it internal, is immediately visible to anyone with a share link.
Adding an item link
On a timeline item row, click the attachment icon. A panel opens for that item, showing any existing links and an Add form.
Same fields as event links, plus one extra:
Private. Optional. When checked, only the crew member assigned as Responsible for this item sees the link. Useful for content that should only reach one specific vendor.
Click Add to save.
What 1pm does not do
1pm does not host the content behind an Event Link. It stores a link to wherever the file or page actually lives. That means:
The link is only as good as the file behind it. If the file is moved or its sharing settings change, the link in 1pm still points to the old URL.
You are responsible for the file's own sharing settings. If a Google Drive file is set to "private" and the crew member cannot open it, that is a Google Drive permission, not a 1pm permission. The most common cause of "I can't see the attachment" is a file that is set to viewable only by specific people.
Before sending share links to crew, double-check that the underlying files are set to "anyone with the link can view", or that you have shared them with the specific email addresses the file needs to reach.
What crew see
On the crew view, links show as a list of clickable items, each with a small icon. 1pm reads the file type from the URL and shows a PDF icon for a PDF, an image icon for a photo (jpg, png, and similar), and a generic link icon for everything else. Tapping a link opens it in a new browser tab on the crew member's device.
Event Links appear near the top of the run sheet, close to the event header. Item links appear with the relevant row.
Reordering Event Links
Event Links can be dragged into the order you want crew to see them. Hover over a link to reveal the drag handle on the left, then drag up or down. The order saves as you drop. Item links are not drag-reorderable, since there are usually only a few per row.
Removing links
Click the X next to any link and confirm. The link is removed from 1pm immediately. The file itself is untouched in its original location.
Limits
- 200 links per event.
- 50 links per item.
- URL up to 2048 characters.
- Label up to 200 characters.